====== UniDive calls for event organizers ====== ===== Past calls ===== * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2026_events|Call for organizers of 2026 events]] * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2025 events]] * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2024_events|Call for organizers of 2024 events]] ===== Call for organizers of 2026 events ===== UniDive is going to organize its **2nd training school** and **4th general meeting** in 2026 under the following circumstances. For the training school and a WG4 meeting: * preferred dates: **January-March 2026** * duration: 5-6 days, including 1 day for the WG4 meeting * attendance: about 50 trainees and 5 trainers * rooms: a lecture room for all participants, a smaller conference room or lab room for parallel sessions For the general meeting: * preferred dates: **late August-early September 2026** * duration: 2 days * attendance: 80-120 participants * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions), * equipment: beamers, panels for about 20 posters Proposals from Inclusiveness Target Countries (see the ITC list) are particularly encouraged. Non-ITC proposals will also be considered. UniDive will support the selected local organizers with Local Organizer Support of 8,500-10,000 EUR, based on the number of participants and real expenditure. The eligible and non-eligible expenses are listed in p. 90-94 of the COST guidelines. Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group . The applications should describe: * the proposed dates, * the location and the available meeting rooms, * the access by public transport, * an estimation of hotel room prices. Important dates: * **7 February 2025 7 March 2025**: proposals from local organizers * 17 February 2025 17 March 2025: notification ===== Call for organizers of 2025 events ===== UniDive is going to organize its **3rd general meeting**, jointly with a 1-day **WG2 meeting**, in 2025 under the following circumstances: * preferred location: an Inclusiveness Target Country (see the [[https://www.cost.eu/about/strategy/excellence-and-inclusiveness/|ITC list]]); non-ITC proposals will also be considered * preferred dates: **January-March 2025** * duration: 3 days * attendance: 80-120 participants * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions), * equipment: panels for about 20 posters * budget available from UniDive: * Local Organizer Support of up to 8.500 EUR, based on real expenditure * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2023/11/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.4-Final-.pdf|COST guidelines]] Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group . The applications should describe: * the proposed dates, * the location and the available meeting rooms, * the access by public transport, * an estimation of hotel room prices. Important dates: * **8 March 2024**: proposals from local organizers * 18 March 2024: notification ===== Call for organizers of 2024 events ===== UniDive is going to organize its **2nd general meeting** and it **1st training school** in **2024** under the following circumstances. For the general meeting: preferred dates: January-February 2024 * duration: 2 days * attendance: 80-120 participants * necessary rooms: one big room (for plenary/WG sessions), at one smaller room (for parallel WG sessions), * equipment: panels for about 25 posters (to be confirmed) For the training school: * preferred dates: summer 2024 * duration: 5 days * attendance: about 50 trainees and 5 trainers * rooms: a lecture room for all participants, a smaller conference room for parallel sessions, a lab room For both events: * budget available from UniDive: * Local Organizer Support of up to 8.500 EUR, based on real expenditure * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2022/12/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.3.pdf|COST guidelines]]. Potential local organizers of any of these events are requested to contact UniDive Extended Core Group (unidive-ext-core@lisn.upsaclay.fr). The applications should describe: * the proposed dates, * the location and the available meeting rooms, * the access by public transport, * an estimation of hotel room prices. Important dates: * **15 June 2023**: proposals from local organizers * 23 June 2023: notification