====== UniDive calls for event organizers ======

===== On-going calls ===== 
* [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2025 events]]

===== Past calls ===== 

* [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2024_events|Call for organizers of 2024 events]]


===== Call for organizers of 2025 events ===== 
UniDive is going to organize its **3rd general meeting**, jointly with a 1-day **WG2 meeting**, in 2025 under the following circumstances:
  * preferred location: an Inclusiveness Target Country (see the [[https://www.cost.eu/about/strategy/excellence-and-inclusiveness/|ITC list]]); non-ITC proposals will also be considered
  * preferred dates: **January-March 2025**
  * duration: 3 days
  * attendance: 80-120 participants
  * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions),
  * equipment: panels for about 20 posters
  * budget available from UniDive:
    * Local Organizer Support of up to 8.500 EUR, based on real expenditure   
    * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2023/11/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.4-Final-.pdf|COST guidelines]]

Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group <unidive-ext-core@lisn.upsaclay.fr>.
The applications should describe:
  * the proposed dates,
  * the location and the available meeting rooms,
  * the access by public transport,
  * an estimation of hotel room prices.

Important dates:
  * **8 March 2024**: proposals from local organizers
  * 18 March 2024: notification

===== Call for organizers of 2024 events ===== 
UniDive is going to organize its **2nd general meeting** and it **1st training school** in **2024** under the following circumstances.

For the general meeting:
 preferred dates: January-February 2024
  * duration: 2 days
  * attendance: 80-120 participants
  * necessary rooms: one big room (for plenary/WG sessions), at one smaller room (for parallel WG sessions),
  * equipment: panels for about 25 posters (to be confirmed)

For the training school:
  * preferred dates: summer 2024
  * duration: 5 days
  * attendance: about 50 trainees and 5 trainers
  * rooms: a lecture room for all participants, a smaller conference room for parallel sessions, a lab room

For both events:
  * budget available from UniDive:
    * Local Organizer Support of up to 8.500 EUR, based on real expenditure   
    * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2022/12/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.3.pdf|COST guidelines]].

Potential local organizers of any of these events are requested to contact UniDive Extended Core Group (unidive-ext-core@lisn.upsaclay.fr).
The applications should describe:
  * the proposed dates,
  * the location and the available meeting rooms,
  * the access by public transport,
  * an estimation of hotel room prices.

Important dates:
  * **15 June 2023**: proposals from local organizers
  * 23 June 2023: notification