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--- meetings:calls-for-organizers [2023/05/26 20:26] – created agata.savary
+++ meetings:calls-for-organizers [2025/04/14 13:22] (current) – agata.savary
@@ Line 1: / Line 1: @@
 ====== UniDive calls for event organizers ======
-===== On-going calls =====
 ===== Past calls =====
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2026_events|Call for organizers of 2026 events]]
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2025 events]]
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2024_events|Call for organizers of 2024 events]]
+===== Call for organizers of 2026 events =====
+UniDive is going to organize its **2nd training school** and **4th general meeting** in 2026 under the following circumstances.
+For the training school and a WG4 meeting:
+  * preferred dates: **January-March 2026**
+  * duration: 5-6 days, including 1 day for the WG4 meeting
+  * attendance: about 50 trainees and 5 trainers
+  * rooms: a lecture room for all participants, a smaller conference room or lab room for parallel sessions
+For the general meeting:
+  * preferred dates: **late August-early September 2026**
+  * duration: 2 days
+  * attendance: 80-120 participants
+  * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions),
+  * equipment: beamers, panels for about 20 posters
+Proposals from Inclusiveness Target Countries (see the ITC list) are particularly encouraged. Non-ITC proposals will also be considered.
+UniDive will support the selected local organizers with Local Organizer Support of 8,500-10,000 EUR, based on the number of participants and real expenditure.
+The eligible and non-eligible expenses are listed in p. 90-94 of the COST guidelines.
+Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group <unidive-ext-core@lisn.upsaclay.fr>.
+The applications should describe:
+  * the proposed dates,
+  * the location and the available meeting rooms,
+  * the access by public transport,
+  * an estimation of hotel room prices.
+Important dates:
+  * **<del>7 February 2025</del> 7 March 2025**: proposals from local organizers
+  * <del>17 February 2025</del> 17 March 2025: notification
+===== Call for organizers of 2025 events =====
+UniDive is going to organize its **3rd general meeting**, jointly with a 1-day **WG2 meeting**, in 2025 under the following circumstances:
+  * preferred location: an Inclusiveness Target Country (see the [[https://www.cost.eu/about/strategy/excellence-and-inclusiveness/|ITC list]]); non-ITC proposals will also be considered
+  * preferred dates: **January-March 2025**
+  * duration: 3 days
+  * attendance: 80-120 participants
+  * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions),
+  * equipment: panels for about 20 posters
+  * budget available from UniDive:
+    * Local Organizer Support of up to 8.500 EUR, based on real expenditure
+    * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2023/11/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.4-Final-.pdf|COST guidelines]]
+Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group <unidive-ext-core@lisn.upsaclay.fr>.
+The applications should describe:
+  * the proposed dates,
+  * the location and the available meeting rooms,
+  * the access by public transport,
+  * an estimation of hotel room prices.
+Important dates:
+  * **8 March 2024**: proposals from local organizers
+  * 18 March 2024: notification
 ===== Call for organizers of 2024 events =====
@@ Line 11: / Line 66: @@
 For the general meeting:
-- preferred dates: January-February 2024
+ preferred dates: January-February 2024
-- duration: 2 days
+  * duration: 2 days
-- attendance: 80-120 participants
+  * attendance: 80-120 participants
-- necessary rooms: one big room (for plenary/WG sessions), at one smaller room (for parallel WG sessions),
+  * necessary rooms: one big room (for plenary/WG sessions), at one smaller room (for parallel WG sessions),
-- equipment: panels for about 25 posters (to be confirmed)
+  * equipment: panels for about 25 posters (to be confirmed)
 For the training school:
-- preferred dates: summer 2024
+  * preferred dates: summer 2024
-- duration: 5 days
+  * duration: 5 days
-- attendance: about 50 trainees and 5 trainers
+  * attendance: about 50 trainees and 5 trainers
-- rooms: a lecture room for all participants, a smaller conference room for parallel sessions, a lab room
+  * rooms: a lecture room for all participants, a smaller conference room for parallel sessions, a lab room
 For both events:
-- budget available from UniDive:
+  * budget available from UniDive:
-    ° Local Organizer Support of up to 8.500 EUR, based on real expenditure
+    * Local Organizer Support of up to 8.500 EUR, based on real expenditure
-    ° The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2022/12/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.3.pdf|COST guidelines]].
+    * The eligible and non-eligible expenses are listed in p. 91-94 of the [[https://www.cost.eu/uploads/2022/12/COST-094-21-Annotated-Rules-for-COST-Actions-Level-C-V1.3.pdf|COST guidelines]].
-Potential local organizers of any of these events are requested to contact UniDive Extended Core Group <unidive-ext-core@lisn.upsaclay.fr>.
+Potential local organizers of any of these events are requested to contact UniDive Extended Core Group (unidive-ext-core@lisn.upsaclay.fr).
 The applications should describe:
-- the proposed dates,
+  * the proposed dates,
-- the location and the available meeting rooms,
+  * the location and the available meeting rooms,
-- the access by public transport,
+  * the access by public transport,
-- an estimation of hotel room prices.
+  * an estimation of hotel room prices.
 Important dates:
-    ° **15 June 2023**: proposals from local organizers
+  * **15 June 2023**: proposals from local organizers
-    ° 23 June 2023: notification
+  * 23 June 2023: notification