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--- meetings:calls-for-organizers [2024/12/16 14:46] – agata.savary
+++ meetings:calls-for-organizers [2025/04/14 13:22] (current) – agata.savary
@@ Line 1: / Line 1: @@
 ====== UniDive calls for event organizers ======
-===== On-going calls =====
-* [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2026 events]]
 ===== Past calls =====
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2026_events|Call for organizers of 2026 events]]
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2025 events]]
+  * [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2024_events|Call for organizers of 2024 events]]
+===== Call for organizers of 2026 events =====
+UniDive is going to organize its **2nd training school** and **4th general meeting** in 2026 under the following circumstances.
+For the training school and a WG4 meeting:
+  * preferred dates: **January-March 2026**
+  * duration: 5-6 days, including 1 day for the WG4 meeting
+  * attendance: about 50 trainees and 5 trainers
+  * rooms: a lecture room for all participants, a smaller conference room or lab room for parallel sessions
+For the general meeting:
+  * preferred dates: **late August-early September 2026**
+  * duration: 2 days
+  * attendance: 80-120 participants
+  * necessary rooms: one big room (for plenary/WG sessions), and 1-2 smaller rooms (for parallel WG and task sessions),
+  * equipment: beamers, panels for about 20 posters
+Proposals from Inclusiveness Target Countries (see the ITC list) are particularly encouraged. Non-ITC proposals will also be considered.
+UniDive will support the selected local organizers with Local Organizer Support of 8,500-10,000 EUR, based on the number of participants and real expenditure.
+The eligible and non-eligible expenses are listed in p. 90-94 of the COST guidelines.
-* [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2025_events|Call for organizers of 2025 events]]
+Potential local organizers of any of these events are requested to send their applications to the UniDive Extended Core Group <unidive-ext-core@lisn.upsaclay.fr>.
-* [[https://unidive.lisn.upsaclay.fr/doku.php?id=meetings:calls-for-organizers#call_for_organizers_of_2024_events|Call for organizers of 2024 events]]
+The applications should describe:
+  * the proposed dates,
+  * the location and the available meeting rooms,
+  * the access by public transport,
+  * an estimation of hotel room prices.
+Important dates:
+  * **<del>7 February 2025</del> 7 March 2025**: proposals from local organizers
+  * <del>17 February 2025</del> 17 March 2025: notification
 ===== Call for organizers of 2025 events =====